All projects Gildson Soares PT I want a system like this
Case 05Management system · Social project

Equipe Ruas

From a paper roll call to an app the coach opens right on the mat: attendance, stripes and belts for a Jiu-Jitsu social project with three classes in different neighborhoods.

Role
Product, UX and development
Who uses it
The coach, on phone and desktop
Platform
Installable app with notifications
Status
In production · in use
Equipe Ruas · management system

Screenshots use the system's own 20 demo students. No real student data appears here.

The problem

Promotions are only fair when the record is reliable.

Attendance on paper, stripes from memory and belt rules that depend on age and time. With classes in different places and times, deciding who was ready for a test turned into detective work.

The solution

The whole mat in the coach's pocket.

Roll call in seconds per class, a full profile for each student, promotion rules enforced by the system itself and documents ready to send to families. Works offline and syncs with a spreadsheet.

From white belt to black sample students

Dashboard

Next class, active students and automatic insights from the mat.

Students

Belt, stripes, sessions and status for each student, filterable by class.

Profile

A 3D figure wearing the student's belt, and the certificate one tap away.

Report

The month in numbers, by class, ready to download as PDF.

Equipe Ruas · management system
Dashboard Student list with belts and stripes Student profile with a green-belt 3D figure Monthly report with attendance by class
What's under the hood

Built for the mat, not the office.

01

Promotion rules in code

Stripes by merit, up to 12 in the kids' system and 4 for adults, minimum time at each belt and minimum age for blue. The system flags who is ready.

02

Articulated 3D figure

Built with three.js: it wears the student's gi, belt and stripes, and spins with your finger.

03

PDF without a library

Monthly report and promotion certificate drawn on canvas and assembled into a PDF right in the browser, ready for WhatsApp.

04

Spreadsheet as a database

Google Sheets sync via Apps Script, per-device PIN and backup, with no expensive server to maintain.

05

An app that notifies

Installable on mobile, works offline and sends push notifications, with its own icon in the Android status bar.

On mobile, where it's used most

Made for the coach's hand.

Roll call sits at the center of the navigation, the profile shows everything without breaking the layout, and the 3D figure spins with your finger, even on a basic phone.

Mobile dashboard with the 3D figure
Dashboard with the 3D figure
Student profile on mobile
Student profile
Tech stack
  • React 18
  • three.js
  • Canvas → PDF
  • Google Apps Script + Sheets
  • Web Push
  • PWA · Service Worker
  • Vercel